Pre-Registration & Reporting Guide
for Continuing Students
for Fall 2009

Continuing Students for Fall

• Advisement is an ongoing process for both graduate and undergraduate students at NGCSU. All students who are enrolled in Spring semester should make an appointment with their advisors to prepare for the upcoming Fall semester prior to pre-registering for the term.
• Undergraduate students should make an appointment with your advisor in advance and then report to the advisor's office as scheduled. You must obtain a "Proposed Course Schedule/Permit to Register" from your advisor. If your academic advisor is not available, please report to your advisor's academic department head.
• Undergraduate students with less than 45 earned hours will be required to meet with his/her advisor prior to pre-registration, not only to plan for the upcoming semester(s), but to obtain an alternate PIN for Fall. If you have less than 45 earned hours, you will be required to enter this second, alternate PIN number in order to access the pre-registration area in Banner.
• Advisement for students in the Academic Advisement Center will begin March 2 through March 27 for all Open Option/Undeclared majors and all Pre-Education majors with less than 40 hours. Please come to the Academic Advisement Center between February 16 and February 25 to schedule an appointment. If you have any questions, please contact the Advisement Center.
• Who is my advisor? To determine your advisor's name, login to Banner and follow these links:

  •  Student

  •  Student Records

  •  View Student Information

  •  Select Fall 2009 & Submit

  Your advisor is listed as the Primary Advisor.

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Students who took classes at NGCSU during Fall 2008 or who are taking classes during Spring or Summer 2009 are eligible to pre-register online for Fall using the Banner system. Access to the system is available from the NGCSU home page. If you encounter problems or have questions about the system, please contact the Office of the Registrar. Instructions to access the system are available.

If you have unmet obligations to the university or outstanding holds on your record, you will not be allowed to register. This includes, but is not limited to holds placed by the NGCSU Business Office, Financial Aid, Library or Public Safety offices. If you have such "holds," you are required to clear the holds at the office that placed the hold on your registration (Business Office, Public Safety, etc.). That office will remove the hold, not the Registrar's Office.

Students who took classes at NGCSU during Fall 2008 or Spring or Summer 2009 are eligible to pre-register for Fall classes. Students who do not pre-register must register with new students as listed here.

Pre-Registration for all currently enrolled students will close at 5:00 pm April 28, 2009. Pre-registration will be available once again between 7:30 am on June 15 until 5:00 pm on June 19, 2009.

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Students may drop classes without receiving a grade and/or add new classes August 19-26, 2009.

Class Withdrawal
If a student wishes to drop a course after 5:00 pm on August 26, he or she must withdraw from the class. The following table is a guide to identify the grade that may be given in the course when the student withdraws.

The Associate Vice-President for Academic Affairs may approve a grade of a W if appropriate extenuating circumstances exist related to a withdrawal after October 13.

Institution Withdrawal
Students who wish to withdraw from the institution must process an institution withdrawal to clear accounts and sign out from the institution. The institution withdrawal is available online via Banner from the Student menu. Students must also process a class withdrawal for each course in which they are registered. Refunds are issued ONLY for complete withdrawal from the University. Additional information regarding withdrawals is available on the Registrar's site.

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Bills
The Business Office does not mail bills to students. Students must print their Student Invoice from Banner at the time of registration or after ANY registration change using the link Student Invoice on the Registration menu. Related links at the bottom of the Student Invoice page display all necessary information. Please refer to all that apply.

The Fee Payment Deadline for Fall 2009 for students who pre-register is 4:30 pm on August 7, 2009.

Payment not received by this deadline will result in the dropping of all courses from the student's schedule. Students who lose their schedule must re-register for new classes on August 18, 2009. Please read all instructions printed on the Student Invoice and Announcements section of the login screen of Banner for deadlines for the term.

Students who register for classes after August 7, 2009 must pay all fees no later than August 26, 2009. Bills unpaid after 4:30 pm on this date will incur late fees of $6 per credit hour. Students are strongly encouraged to check their Student Invoice online to see the status of their bill.

Refund of Fees
Students who withdraw from a class after the drop/add period are not eligible for a refund of any fees. Students who withdraw from NGCSU may be eligible for a refund of fees as determined by the Business Office.

Student refunds will be processed through a direct deposit process through HigherOne. Students will be able to select a direct deposit into their personal checking account or open a HigherOne checking/debit account. All students must select a payment for the refunds for which they are eligible. Please contact the Business Office if you have questions.

Changes to Meal Plans for Continuing Students
For students enrolled in Spring semester, the Fall 2009 meal plan charge will be the same as your current meal plan election. Students may change the selected meal plan through the end of drop/add on August 26, 2009.

In order to change a meal plan, login to Banner and select Change Meal Plan from the Student menu.

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Financial Aid Information

Approved financial aid will be listed on the Student Invoice. Please note that class schedules will be retained for all pre-registered students with Financial Aid appearing as "approved" on their Student Invoice. You are responsible to make sure your complete balance is paid by your “approved” aid, or you must pay the balance by the payment deadline. If you pre-register and decide not to attend Fall Semester 2009, you must officially withdraw from school or risk the assignment of a WF letter grade and losing a semester's Financial Aid eligibility. Any remaining charges in excess of the Financial Aid amounts must be paid in full by the Fall Semester 2009 payment deadline.

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*NOTE 1: Selected military students will report for special training as directed. All cadets have a mandatory formation for accountability at 6:45 pm August 17, 2009.

*NOTE 2: Cadets who fail to claim their rooms by August 21, 2009 at 12 pm lose their entitlement to a room unless prior arrangements have been made through the Assistant Commandant's Office 706-864-1792.

Civilian students in traditional residence halls who fail to claim their rooms by August 21, 2009 at 12 pm lose their entitlement to a room unless prior arrangements have been made through the Residence Life Office at 706-864-1902.

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Students who plan to graduate at the end of Fall Semester (December 2009) must notify the Registrar's office of their intent. The following deadlines are firm and must be followed in order to assure a smooth graduation process without financial penalty.

The Vice President for Academic Affairs will post more specific information regarding the graduation ceremony. Students are strongly urged to check their NGCSU email accounts for individual graduation information. If you have further questions, please contact the Registrar's Office .

Graduation for Fall semester will be held on December 12, 2009 at 2:00 pm.

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Auditing a Course
If a student wishes to audit a course, he or she must report to the Registrar's Office and advise registrar personnel at the time of registration that you wish to audit the course.

Schedule & Roll Verification
Students
Students must verify their course schedule in Banner. The schedule that the student has at the close of drop/add, will be the course schedule for the term. No courses may be added later in the semester.

Faculty and Instructors
A faculty member must insure that the rosters for his or her courses are correct. Extra or missing students must be reported to the Registrar's Office no later than the roll verification deadline as published by Academic Affairs. Students who fail to attend class (according to the NGCSU Attendance policy) may be withdrawn from the course at the instructor's request by completing the bottom portion of the withdrawal form.

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Enrollment Verification
Enrollment cannot be verified until the close of drop/add for the semester. Students who need an enrollment certificate or enrollment verification should login to Banner and follow these links: Student; Clearinghouse Student Self Service; Link to NSC. Students can print a certificate for one or all terms of enrollment.

ID Cards
Student ID cards are available in the Saints Card Office located in the Student Center, room 217. Please have your card made during the first two weeks of the semester. There is no fee for the first ID card. Replacement cards are $25.00.

Vehicle Registration Fees
A vehicle registration/parking decal fee is charged to students registered for courses on the NGCSU campus and is reflected on the Student Invoice. Students may apply for a parking permit online in Banner via the Parking Permits & Citations link on the Student menu. Once you apply for your permit online, print your confirmation and present it at the Saints Card Office located in the Student Center, room 217. Permits may be picked up Monday through Friday from 8 am until 4:30 pm.

Parking tickets will be issued to cars not displaying a valid NGCSU parking permit.

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